Terms Of Service

1. Basic provisions

   1. The operator of the web application "WorkVector" is JchSoft s.r.o., with its registered office at kpt. Nálepky 2332, 530 02 Pardubice, Czech Republic, Reg. No.: 04876113, VAT ID: CZ04876113, entered in the Commercial Register kept by the Regional Court in Hradec Králové, section C, insert 36776.
   2. Definitions of terms
      1. "Operator" of web application "WorkVector" is abovementioned JchSoft s.r.o.
      2. "Application" WorkVector serves as a work tool for companies, work teams or sole traders. Its main purpose is to record work. This web application is available at "https://workvector.com.
      3. “User” is defined for the purposes of these Terms and Conditions as a natural or legal person who, for the purpose of using the application, enters into a contract with the Operator in accordance with these Business Terms and Conditions.
      4. "Content" is specified in these Business Terms and Conditions as data that the User has processed or saved via the Application.
      5. "Contracting Parties" for the purposes of these Business Terms and Conditions are the Operator and the User
      6. "Tariff" is a package of services included under one rate defined in the price list on the Application website.
   3. Information
      1. The User is entitled to use the Application only on the basis of a contract to be concluded between the User and the Operator, while the method of concluding such a contract is regulated in these Business Terms and Conditions.
      2. The provisions of the Business Terms and Conditions are, in the sense of the provisions in § 1751 of the Czech Civil Code, an integral part of every Contract that will be concluded in accordance with these Business Terms and Conditions.
      3. The Operator is entitled to unilaterally change the Business Terms and Conditions. He is obliged to inform the User about this change at least 14 days before it takes effect. It may use the methods defined in point 10.3.
      4. The User agrees that even after the conclusion of the Agreement, the Operator is entitled to transfer all its rights to the Application (including the relevant domain) to a third party in accordance with the provisions of § 1895 of the Civil Code.

2. Application WorkVector

   1. It is provided as a ** SaaS **. https://en.wikipedia.org/wiki/Software_as_a_service
   2. The service is offered to customers via the Internet.
   3. Its main purpose is to record work and display it in the form of various overviews.
   4. The User acknowledges that the Application is provided "as it is".
   5. The User acknowledges that the Application is still being developed. The goal is to improve features related to the purpose of the Application. This may result in new or changed functionalities.

3. Tariffs

   1. The tariff determines how many projects, people in the team, clients and kB of attachments the user can use in the Application.
   2. The User is obliged to pay in a monthly period for the use of the Application the amount specified in the Tariff.
   3. The operator is entitled to cancel the tariffs.
   4. The user is entitled to change his tariff.
   5. The user acknowledges that by changing the tariff from a higher to a lower one, it may be limited to the functions and possibilities of the application. See point 3.1.

4. Conclusion of the Contract

   1. The order of the selected Tariff is made by the User by selecting it when registering on the application website (introductory page). The sending of the Order has the effects of a proposal to conclude the Contract.
   2. The Contract is concluded at the moment of acceptance of the Order by the Provider. The order will be accepted either by receiving the amount according to the tariff on the payment system or by verifying the payment method by the payment system in case the user has decided to use the trial period.
   3. A trial period is available for each tariff and offers free use of the application for a period according to the current offer.
   4. The User agrees to the use of Internet means of communication when concluding the Agreement.
   5. The Operator reserves the right to refuse to conclude the Contract, even without giving a reason.
   6. The contract is concluded for an indefinite period.

5. Subject of the Contract

   1. The Operator, under the conditions specified in these Business Terms and Conditions, grants the User the right to use the Application to the extent dependent on the type of tariff chosen by the User.
   2. A User who is not currently running a Trial Period is obliged to pay the Operator an amount for the use of the Application, depending on the type of tariff chosen by the User. And according to the current Business Conditions.

6. Use of the Application by the user

   1. The User undertakes not to use the Application in any way that would violate good morals or legal regulations.
   2. The Operator is entitled to block or remove the Content if it would be in conflict with these Business Conditions. The User agrees that in case of suspicion the Operator is entitled to check the User's Content.
   3. The user undertakes to behave responsibly towards his login data and to prevent their misuse.
   4. The user is aware that he is responsible for problems caused by communicating his login details to another person.
   5. The User is prohibited from operating in order to attack, overload or otherwise damage the Application in any way.
   6. The User acknowledges that when updating the Application by the Operator, there may be a temporary restriction or interruption of availability.
   7. The User is aware that the Application may also be used by other natural or legal persons, including the Operator itself.
   8. The operator is not responsible for the data stored by the user in the application. The user is obliged to provide his own backup of the entered data.

7. Payment and invoicing conditions

   1. After the expiration of the period of free use of the Application, the User is obliged to pay the Operator the amount according to the selected Tariff for further use.
   2. The amounts for the tariffs are without VAT.
   3. Payments in the Application are made by deducting from the User's account in a monthly period, for example by means of a payment card.
   4. The invoice is sent to the User after verification of the crediting of the tariff amount by the payment system. VAT on the invoice is stated according to the requirements valid in the given jurisdiction.
   5. In the event that the request to withdraw the amount from the user's account fails, the user will be informed of the situation by email. If the amount is not paid within 7 days, his account will be set to inactive, where all information will be available read-only.
   6. The user agrees to the use of invoicing in electronic form.

8. Termination of the Agreement by the User

   1. The Agreement is terminated by canceling the user account.
   2. The contract may be canceled by canceling the user account at any time.
   3. The User Account may be canceled also by mutual agreement of the Operator and the User.
   4. If the User violates the obligations set out in the Business Terms and Conditions, the Operator is entitled to immediately cancel the user account.
   5. The Operator is not obliged to return the amount that has already been paid by the User.
   6. After the cancellation of the user account / termination of the Agreement, the Operator may delete the content that is linked to the given account.

9. Personal data

   1. The Operator shall process personal data in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95 / 46 / EC (hereinafter "GDPR").
   2. The Operator provides the User with data space in the Application for the purpose of storing data. The User acts in the role of Administrator and Operator in the role of processor. For definitions of the terms "Administrator" and "Processor", see GDPR.
   3. Contract on personal data processing see. https://workvector.com/privacy
   4. Personal data will be processed by the Operator for the period of validity of the contract concluded in accordance with these Conditions. The Operator processes personal data in accordance with the contract and exclusively on the basis of the user's instructions.
   5. The Operator undertakes to fulfill the obligations related to the protection of personal data for the entire duration of the contract. Personal data will not be used for any purpose other than the performance of the Contract. If the operator suspects an infringement, he is entitled to transfer personal data to public authorities to investigate the suspicion.
   6. When involving another processor, the Operator undertakes to comply with the conditions specified in the GDPR (paragraphs 2 and 4 of Article 32). The operator selects other processors with sufficient care. Other processors are used mainly for analysis, marketing and accounting services.
   7. The operator adheres to strict safety standards. Pseudonymization is applied - see GDPR.

10. Final provisions

    1. We agree that the law applicable to this Agreement is the law of the Czech Republic.
    2. The Contracting Parties undertake to settle all disputes related to this Agreement amicably first. If an amicable settlement is not reached within 30 days from the date of origin and probative notification of the dispute to the counterparty, the dispute may be decided by a general court in the Czech Republic at the request of either party. This is based on the provisions of Council Regulation (EC) No 1215/2012.
    3. All communication, including notices, legal proceedings or other communications, including any invitations that are anticipated under these Terms and Conditions, will be made in writing or electronically. The address and e-mail address of the Operator, which is published on the Operator's Website, will be used for communication with and by the Operator. The e-mail address of the User, which he stated during registration or subsequently communicated to the Operator, will be used for communication with the User.
    4. The Contracting Parties declare that neither of them is considered to be a weaker party, either in the context of the obligations established by the Contract or in the procedure leading to its conclusion, or in terms of the content of the Contract, and further declare that the benefit of the Agreement corresponds for each of the Contracting Parties to what the said Contracting Party has undertaken in this Agreement.
    5. If any provision of these Terms and Conditions is or becomes invalid or ineffective, the invalidity or ineffectiveness of this provision will not result in the invalidity of the Agreement and Terms and Conditions as a whole or other provisions of the Agreement or Terms and Conditions, if such invalid or ineffective provision is separable from the rest of the Contract, resp. Business Terms and Conditions.
    6. The User declares that he has read these Terms and Conditions properly, understood their content and the meaning of all provisions and clauses has been sufficiently explained to him, and that he accepts them in full and without reservations, which he confirms by sending a completed form according to these Terms and Conditions. The User further declares that these terms and conditions do not contain any clause or provision that would be incomprehensible or particularly unfavorable for the User or which he could not reasonably expect in the sense of the provisions of § 1753 and § 1800 of the Czech Civil Code.
    7. In the event of discrepancies between the language versions, the Czech version of the Business Terms and Conditions shall prevail.
    8. These Business Terms and Conditions shall enter into force and effect on September 1st 2020.

Processing of personal data

1. What personal data do we process and purpose of their processing

   1. Users
      1. e-mail address
         • entered during registration (except registration via Google or Facebook)
         • option to adjust in settings
         • Purpose:
           • login to the application
           • possibility to reset the password in case of forgetting it (a link to create a new password will be sent to the e-mail)
           • Ability to receive event notifications from the application
      2. Country
         • mandatory, possibility to edit in settings
         • Purpose: days and holidays are determined by country and statistics are calculated accordingly (how many hours are left to work per day / week / month)
      3. name and surname
         • optional, possibility to edit in settings
         • theoretically it does not have to be a real name and surname, it is also possible to fill in eg only the name
         • Purpose: is used to identify users in the application (the name is displayed in tables, reports, etc.)
      4. portrait
         • optional, possibility to adjust in settings
         • theoretically it is not necessary to use a real photo
         • Purpose: allows you to know the owner of the task at a glance
      5. address
         • optional, possibility to adjust in settings
         • Purpose: be contactable by the manager
   2. Companies
      1. company name, company address, VAT number
         • mandatory, except for VAT ID (only for VAT payers), the option to adjust in the settings
         • Purpose: Billing information
      2. abbreviated company name
         • mandatory, entered during registration
         • does not necessarily represent the name of the company, but must meet certain requirements (lowercase letters without accents and numbers)
         • Purpose: used to identify account
      3. access recovery email
         • mandatory, entered during registration
         • Purpose: to restore access to the application

2. Password security

   We do not store or know your passwords in the database!
   The application works only with the so-called hash of the password, which is generated using the bcrypt function with cost = 12.

3. Secrecy

   It maintains the confidentiality of the personal data that is processed. We oblige persons who are authorized to work with the User's personal data to confidentiality.

4. Delete data

   At your request, we will delete all personal data and their copies from database. We will delete them within 90 days from backup.

5. Security breach

   If the security of data containing personal data is compromised, we will let you know within 24 hours by e-mail.

6. Audit

   We will allow you to audit with a reasonable extent. You shall inform us of the date of the audit at least 30 days in advance. The scope of the audit shall not unreasonably interfere with the operation of the Operator. The audit costs are paid by the User. The user is obliged to maintain the confidentiality of all findings obtained during the audit. This confidentiality applies to all participants in the audit.